The Eastern Neuroradiological Society
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August 24-27, 2017
29th Annual Meeting
Toronto Marriott Downtown Eaton Centre Hotel
Toronto, Ontario, CANADA


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The Fall Foliage

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Constitution

Founded 1989 (Revised August 22, 2008 – Nemacolin Woodlands Resort & Spa, Farmington, PA)

Article I: Name

This Society shall be known as The Eastern Neuroradiological Society.

Article II: Objectives

The objectives of this Society shall be:

  1. To develop and support standards for the training and practice of neuroradiology and head and neck radiology.
  2. To encourage research in neuroradiology and head and neck radiology.
  3. To provide annual meetings for the reading and discussion of papers and the dissemination of knowledge in neuroradiology and head and neck radiology.
  4. To promote a close fellowship and exchange of ideas among neuroradiologists and head and neck radiologists.
  5. To promote close cooperation between neuroradiology and head and neck radiology and the other branches of medicine and the allied sciences.

Article III: Membership

Section I: Society's Geographic Limits

This Society's membership shall live within the geographical limits of the following states:

Connecticut, Delaware, Massachusetts, Maryland, Maine, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, Vermont, The District of Columbia, and the provinces of New Brunswick, Newfoundland, Nova Scotia, Ontario, Prince Edward Island, and Quebec.

Section II: Membership Categories

Membership of the Society shall consist of the following categories:

  1. Senior Member
  2. Associate Member
  3. Member-in-Training
  4. Corresponding Member
  5. Emeritus Member

Section III: Membership Qualifications

  1. A Senior member shall fulfill the following requirements:
    1. Shall be strongly interested and actively engaged in the practice of neuroradiology. He/she must reside and work within the defined geographic limits of the Society.
    2. Shall be a radiologist certified by the American Board of Radiology, the Royal College of Physicians and Surgeons of Canada, the American Osteopathic College of Radiology, or another board or tribunal, which in the judgment of the Executive Committee, is of an equivalent rank.
    3. Candidates for Senior membership must be sponsored in writing by one Senior member in good standing who is familiar with and can substantiate the qualifications of the candidate. Applicants who are members of ASNR, or any of the societies it manages, do not have to provide a sponsor.
  2. An Associate member shall fulfill the following requirements:
    1. Shall be an individual with expertise in neuroradiology, residing and working within the defined geographic limits of the Society, who has an acknowledged interest in neuroradiology.
    2. Candidates for Associate membership must be sponsored in writing by one Senior member in good standing who is familiar with and can substantiate the qualifica- tions of the candidate. Applicants who are members of ASNR, or any of the societies it manages, do not have to provide a sponsor.
  3. A Member-in-Training shall fulfill the following requirements:
    1. Shall be a physician in an ACGME or RCPSC-accredited Neuroradiology fellowship program.
    2. Candidates for Member-in-Training must be sponsored by their Fellowship Program Director. Applicants who are members of ASNR, or any of the societies it manages, do not have to provide a sponsor.
  4. A Corresponding member shall fulfill the following requirements:
    1. A Corresponding member shall meet all of the requirements of a Senior member, but reside and practice outside of the geographic limits of the Society.
    2. Candidates for Corresponding membership must be sponsored in writing by one Senior member in good standing who is familiar with and can substantiate the qualifications of the candidate. Applicants who are members of ASNR, or any of the societies it manages, do not have to provide a sponsor.
  5. An Emeritus member shall fulfill the following requirements:
 Members who have retired from active practice will be granted Emeritus status upon notifying the Membership Coordinator.

Section IV: Membership Privileges

  1. Senior members in good standing shall be entitled to vote, to hold elected and appointed office, to serve on committees, and to propose candidates for nomination or membership. They may attend and participate in the scientific meetings and other functions.
  2. Associate members shall be entitled to all of the privileges of Senior membership, except they shall not be entitled to vote, nor to hold office on the Executive Committee.
  3. Corresponding members shall be entitled to all of the privileges of Senior membership, except they shall not be entitled to vote, nor to hold office on the Executive Committee.
  4. Emeritus members shall retain the rights and privileges to which they were formerly entitled, except for voting and holding office on the Executive Committee. They shall be exempt from dues.

Section V: Election to Membership

Applications will be accepted as members once the Membership Coordinator has processed the application.

Section VI: Membership Fees and Dues

  1. The dues for each membership category, late fees, and the application fee shall be set by the Executive Committee.
  2. Dues shall be required of Senior, Associate, and Corresponding members.
  3. Special reduced membership dues and registration fees shall be set by the Executive 
Committee.
  4. The annual dues of the Society shall be payable on January 1 for the calendar year.
  5. Unpaid dues shall be considered delinquent on March 1. Notice of delinquency shall be sent to the concerned member on the date of delinquency, indicating that Society membership will be terminated in thirty days unless the delinquent dues plus a late fee are paid. Failure to pay delinquent dues and late fees by the end of the thirty-day grace period shall result in termination of membership in the Society.

Article IV: Officers

The officers of this Society shall be a President, a President-Elect, a Secretary, and a Treasurer.

Article V: Election of Officers

  1. The Senior members shall nominate a candidate for election, and propose him/her to the membership in the pre-meeting mailing. No nominations would be permitted from the floor.
  2. A term of office is defined as the interval between the end of the Annual Business Meeting at which the officer was elected to the end of the next Annual Business Meeting.
  3. The proposed slate of officers shall be presented to the Senior membership up to thirty days prior to the Annual Business Meeting.
  4. The proposed officers will be voted on at the Annual Business Meeting. A two-thirds majority of the Senior members attending the annual meeting is required for election.
  5. Should the office of President fall vacant, the President-Elect shall assume the duties of President. If the office of President-Elect falls vacant, the Secretary, and then the Treasurer shall assume the office of the President-Elect. The remaining vacated office (usually that of the Treasurer) shall be filled by majority vote of the Executive Committee). When an officer completes a term of an unexpectedly assumed office, he/she shall then commence the term of office to which he/she would have normally ascended in the normal course of events. Any officer elected to fill a vacancy occurring unexpectedly shall serve for the remainder of the term with respect to which the vacancy occurred.

Article VI: Duties of Officers

  1. President:
    1. The President shall be the presiding officer of the Society and shall perform all of the duties which custom and parliamentary practice commonly associate with the office of President. The President shall chair the Executive Committee.
    2. The President's term of office shall be one year.
  2. President-Elect:
    1. The President-Elect shall be responsible for the development of the annual scientific meeting, and have such other duties as assigned by the President.
    2. The President-Elect's term of office shall be one year. The President-Elect shall ascend to the position of President after one term.
  3. Secretary:
    1. The Secretary shall be responsible for all of the duties that commonly appertain to this office of Secretary, including, but not limited to, overseeing and maintaining a current roster of members including current addresses, year of election, and membership classification, overseeing and keeping a permanent record of the proceedings of the Society. The Secretary shall be a member of the Executive Committee and shall have such other duties as may be assigned by the President.
    2. The Secretary's term of office shall be one year. The Secretary shall ascend to the position of President-Elect after one term.
  4. Treasurer:
    1. The Treasurer, under the direction of the Executive Committee, shall be responsible to oversee the collecting, receiving, disbursing, and accounting of all the funds of the Society, overseeing and keeping a complete and permanent record of the financial transactions of the Society, presenting a full financial report at the Annual Business Meeting, and presenting interim reports to the Executive Committee. The Treasurer shall be a member of the Executive Committee and shall have such other duties as may be assigned by the President.
    2. The Treasurer's term of office shall be one year. The Treasurer shall ascend to the position of Secretary after one term.

Article VII: Executive Committee

  1. The Executive Committee shall consist of the President, the President-Elect, the Secretary, the Treasurer, and the two immediate Past-Presidents of the Society. The President shall be the chairperson of the Executive Committee.
  2. The Executive Committee shall be empowered to carry out the business of the Society between the annual meetings of the membership, to control the funds of the Society, and to see to the safekeeping or sale of Society property. All contracts entered into on behalf of the Society must be approved by the Executive Committee. No assets of the Society shall be expended, mortgaged, or otherwise disposed of without the approval of the Executive Committee. The Executive Committee shall designate the time and place of the Society's annual scientific and business meetings. The Executive Committee shall be empowered to employ or contract for staff services in accordance with the needs of the Society.
  3. A three-fourths vote of the Senior members present and voting at the Annual Business Meeting shall be required to overturn any actions of the Executive Committee.
  4. Ad hoc committees may be established by the President in consultation with the Executive Committee.

Article VIII: Meetings

The Society shall sponsor a scientific meeting each year, at a time and place designated by the Executive Committee, to promote its objectives as stated in Article II. The Annual Business Meeting of the Society shall be held in conjunction with the annual scientific meeting. Special business meetings may be called by the President or upon written petition of one-third of the Senior members of the Society.

Section 1: Business Meetings

  1. The Secretary shall send written notice of the Annual Business Meeting of the Society to all members at least thirty days prior to the meeting.
  2. Attendance at business meetings of the Society shall be limited to members. Only Senior members who are actually present during a business meeting shall be entitled to vote. No proxy or absentee ballots shall be permitted. Ten percent of the Senior members of the Society shall constitute a quorum. Roberts' Rules of Order shall govern the parliamentary procedure for all meetings of the Society.
  3. The order of business for the Annual Business Meeting shall be as follows:
    1. Call to order
    2. Reading of minutes
    3. Secretary's report
    4. Treasurer's report
    5. Unfinished business
    6. Election of new members
    7. New Business
    8. Election and installation of new officers
    9. Adjournment

Article IX: Fiscal Year

The fiscal year of the Society shall begin on January 1, and shall end on December 31.

Article X: Amendments

The Constitution of the Society may be amended at any Annual Business Meeting of the Society by a two-thirds majority of the Senior members present and voting, provided there is a quorum. Notice of a proposed amendment shall be sent by the Secretary to all Senior members of the Society at least thirty days prior to the meeting at which the proposed amendment will be considered and voted upon.

Alternatively, the Executive Committee may prepare proposed amendments to the Constitution for presentation at the Annual Business Meeting or via electronic or paper distribution, requiring for approval a two-thirds majority of the voting Senior members at the Annual Business Meeting, or by an electronic or paper vote, with satisfaction of the Society's quorum requirement. In all cases, the voting members must be allowed 30 days from the date the notification of the amendments is sent to the time of the vote. Amendments may be proposed and voted upon throughout the year.

Article XI: Indemnification

  1. The Society shall indemnify any current or former officer of the Society or member of the Executive Committee against expenses actually and necessarily incurred by such officer or member in connection with the defense or settlement of any action, suit, or preceding made or threatened to be made against such officer or member by reason of being or of having been an officer of the Society or a member of the Executive Committee, if such person acted in good faith for a purpose he or she reasonably believed to be the best interests of the Society and had no reasonable cause to believe that his or her conduct was unlawful.
  2. In the event that an officer of the Society or a member of the Executive Committee is made or threatened to be made party to a proceeding by the Society to procure a judgment in its favor, entitlement to and the extent of indemnification shall be determined by a court of competent jurisdiction.

Article XII: Dissolution

In the event of dissolution or final liquidation of the Society, all of its assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, organizations, and foundations organized and operating exclusively for scientific and educational purposes consistent with those of the Society as shall be designated by the Executive Committee.




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